Privacy Notice and General Rules
This Privacy Notice (hereinafter: Notice) describes how non-profit association BE (registry code 80213483; hereinafter: MBE or us), address Nurme 45, 11621 Tallinn, Republic of Estonia) processes the user’s personal data gathered while using the services on the portal https://industry.poff.ee/ (hereinafter: Portal). MBE gathers the user’s personal information in Portal when signing up for the events (hereinafter: events) organised by MBE, that can differ yearly, including changing the co-operation partners.
In the Portal, we may process your personal data within the framework of various processes and relationships, depending on how you are associated to us. This Privacy Notice is divided into different parts on the basis of the different situations in which we may need to process your personal data. In order to obtain an accurate overview of the personal data processing principles that concern you, kindly find the part(s) below which apply to your connection with to MBE or Black Nights Film Festival (hereinafter: PÖFF)
The terms and definitions used in the Privacy Notice should be construed as in the General Data Protection Regulation of the European Union (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation; hereinafter GDPR).
‘Eventival’ means the film festival management portal at https://www.eventival.com/.
1. Categories of personal data, purposes and legal bases of processing, and storage of personal data
The conditions below are applicable to all cases of processing personal data gathered by MBE, considering the obligations arising from General Terms and Conditions, applicable legal acts and terms arising from the Privacy Notice. By participating in the Event, you agree to comply with the rules and regulations of Industry@Tallinn, MBE and PÖFF, and treat the respective employees, volunteers and other responsible persons with respect and cooperate with them comprehensively if necessary.
The participant of the Event can inform the Organizer of the Event by means of the e-mail below of their wish not to be recorded at the Event, except in the cases prescribed by law, when the Organizer of the Event has the right to record the Event and use this recording in accordance with the law. If the person has not notified of the wish to not be recorded, mentioned in the previous sentence, it is considered that by attending the relevant Event you agree that the organizer has the right to record the Event and direct this recording to the public, including follow-up by registered users of our website and the use of this recording for marketing purposes
We may process the following personal data related to you (the categories of personal data may vary depending on which data you have decided to forward to us) in connection with Events or ohter services provided by MBE or it’s partners.
If we make transport and accommodation bookings for you under an agreement with you, we may additionally process the following personal data:
As a rule, we collect your personal data from you and store these under your profile in Eventival. You may also create an Eventival account and add and change data there yourself. Your Eventival account will be linked to your Eventival profile. In order to simplify the creation of an account for you, we may, with your consent, create an account for you, adding the necessary personal data from your profile. If you have given us your consent for the creation of an Eventival account, we shall, after pre-completing the account, give you access to the Eventival user account, which allows you to manage the personal data on your account (allows you to choose your password). Upon pre-completing the profile and the account or for the purpose of establishing first contact with you, we may also collect your name, contact details and employment data from public sources (Google, LinkedIn, Cinando, the websiteof your organisation).
We process your personal data for the following purposes and on the following legal bases:
If you are a guest who has bought a ticket to the Film Festival, we generally do not process your personal data, as tickets are not personalised. We may process your personal data (name, contact details) if, for instance, you take part in audience voting. In such case the legal basis for processing is your consent. Please note that you have the right to withdraw your consent at any time by giving notice of your wish to firstname.lastname@example.org. The withdrawal of the consent does not affect the lawfulness of the processing performed on the basis of the consent before the withdrawal thereof. We store your personal data until necessary for the objective for which we collected the data.
1.4. I am a member of the loyalty programme Wolf Pack (PÖFF Club)
In the meaning of this Privacy Notice, ‘memers of the loyalty programme’ include all the persons who have joined the loyalty programme Wolf Pack by creating a user on PÖFF’s webpage or by registering as a loyalty programme member at a PÖFF information point.
1.5. I am a candidate for the position of an employee or a volunteer.
In the meaning of this Privacy Notice, ‘candidates’ include all persons who have expressed their wish to be employed (on the basis of an employment contract or a contract for services) or work as a volunteer at Industry @Tallinn & Baltic Event.
As a rule, we store your personal data for 1 year from making the recruitment decision. If you have given us your consent for making work offers in the future, we store your personal data for 5 years or until you withdraw your consent. We may store your personal data longer, if it is necessary for the protection of our interests or the fulfilment of our legal obligations.
1.6. I am a recepient of the newsletter
In the meaning of this Privacy Notice, ‘recipient of the newsletter’ includes all persons who have subscribed to the PÖFF, PÖFF Shorts or Just Film newsletter lists. We forward the PÖFF, PÖFF Shorts and Just Film newsletter to you only with your consent, for the purpose of informing you of various offers, events and our other activities which may be of interest to you. We also conduct surveys at times in order to receive feedback on our services and to develop our services accordingly. In order to send you the newsletter, we process your given name and surname, e-mail address and the newsletter topic preferences. You have the right to withdraw the consent granted for sending the newsletter at any time by clicking on the link at the end of the newsletter or by sending an e-mail to email@example.com /firstname.lastname@example.org. Please note that the withdrawal of the consent does not affect the lawfulness of the processing performed on the basis of the consent before the withdrawal thereof.
We store your personal data until you ask to be removed from amongst the recipients of the newsletter.
2. Transmission of personal data
We share your personal data with third parties only in the case of justified need to the justified extent and only if we have a legal basis to do so. For instance, in our activities we use the following service providers who may get access to your personal data (data processors): Eventival, Google, e-mail service provider, accounting software provider, payment platform provider, film screening platform provider, IT service providers; and, in the case of the invited guests of the Film Festival and Industry, our contractors and volunteers. We only use processors who provide sufficient guarantees that they apply appropriate technical and organisational measures in order to ensure the protection of your personal data.
We may also transmit your personal data to the following third parties who act as independent controllers with regard to your personal data:
3. Transmission of personal data outside the European Union
We transmit your personal data outside the European Union only if we have a legal basis to do so, including to data recipients: (i) who are located in a country where a sufficient level of personal data protection is ensured in the assessment of the European Commission (this includes organisations certified under the Privacy Shield); or (ii) on the basis of an agreement which meets the EU requirements for the transmission of personal data to personal data processors located outside the EU. If you wish to obtain more detailed information about the transmission of your personal data outside the European Union (e.g. the names of the data recipients and the legal basis for transmission), please contact us by using the contact details provided below.
In our assessment, we implement sufficient technical and organisational security measures to protect your personal data, taking into account: (i) the level of technology, (ii) the costs of implementation, (iii) the nature, scope, context and purposes, and (iv) the risks arising for you from processing.
5. Your rights
With regard to your personal data, you have all the rights prescribed by legal acts, including the General Data Protection Regulation, on the terms and conditions and to the extent established therein:
If you wish to exercise the rights specified above or if you have any questions concerning the processing of your personal data, please contact us by using the contact details provided below.
If you find that your personal data have been processed in contradictions with this Privacy Notice or your personal data rights have been violated, please inform us thereof using the contact details provided at the end of this Privacy Notice. In case of a violation, you also have the right to appeal to the Data Protection Inspectorate or a court. If your permanent place of residence or employment is in a European Union Member State, you can also appeal to the data protection authority of that Member State.
6. Amendment of Privacy Notice
If our personal data processing practices change or we need to change the Privacy Notice due to the changes in the applicable data protection related legal acts, other legal acts, case-law or guidelines or practices of competent authorities, we have the right to unilaterally amend the Privacy Notice. If the amendments have a significant effect for you, we shall give you reasonable prior notification before the entry into force of the amendments by e-mail.
7. Applicable law
Non-profit association MTÜ BE is an association registered in the Republic of Estonia and the processing of your personal data is therefore subject to the laws of the Republic of Estonia. According to the current law of the Republic of Estonia, there may be situations where it is not possible to organize some events due to restrictions imposed on legal grounds, therefore we may cancel or postpone the events, and in such cases, a refund or a pass to the postponed event is possible according to the organizer's decision.
8. Contact details
If you have any questions concerning the processing of your personal data or if you wish to exercise your rights with regard to your personal data, please contact us using the following contact details:
Mittetulundusühing(non-profit association) BE (registration code: 80213483)
Address: Nurme 45, 11621 Tallinn, Eesti Vabariik
Phone: +372 677 6363